That all your business details are being adequately conveyed to your target audience. It also adds a level of personalization that helps develop brand loyalty and customer trust over time. A new business needs to develop to increase its overall presence in the market.
There are a number of benefits of using landlines that you need to use if you are a small business. One of them is that there will always be fewer network issues and no battery problems as cell phones always tend to run out of battery and to charge, etc.
In addition, even if there is a power outage in the country, your landline will always make you stay connected to your loyal customers for 24/7 help and assistance. It also adds a sort of trademark to the landline that your brand has a personal number which adds up to its credibility.
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The best office phones for small businesses have the same efficient qualities. First, they are inexpensive for everyone and have the best reliable warranty and support in case of mishaps. They are also the best quality, easy to operate, and can transfer calls over to a cell phone, making it easy for employees working from home settings.
It is also important to have a reliable integrated voicemail to email option and music while the call is on hold. This good and clear display shows all the selected settings, an automated attendant menu, and a forward call system. A good warranty will ensure that if something goes wrong, it is easy to handle at the very least.
This article will present a selection of the best office phones for small businesses that have been picked based on essential office requirements for a small business to help you stay connected to your target audience.
- Best DECT 6.0 technological system Office Phones: VTech CM18245 Extension Deskset
- Best integrated speaker & intercom function Office Phones: XBLUE X16 Small Business Phone System
- Best for Easily blocking spam and malicious calls Office Phones: Panasonic Link2Cell Bluetooth Cordless Phone System
- Best Office Phones: VTech IS8151-5 Super Long Range 5 Handset DECT 6.0 Cordless Phone
- Best Office Phones: AT&T ML17929 2-Line Corded Telephone
- Best for visually impaired users Office Phones: Vtech VCS754 ErisStation Conference Phone with 4 Wireless Microphones VoIP and Device
6 Best Office Phones For Small business – Stay Connected
The six best office phones for small businesses reviewed in this article are based on their overall performance, warranty, easy usage, efficient features for a business, affordability, etc.
VTech CM18245 Extension Deskset
The VTech CM18245 Extension Desk set is ideal for a small business that requires the VTech CM18445 main console to operate because it is an expansion.
It makes use of DECT 6.0 technology, which provides the finest call quality and reliable wiretapping protection without interfering with wireless routers.
Additionally, it is trouble-free and quite easy to set up. This addition's specialized digital answering system can hold up to 180 shared minutes' worth of records and incoming messages. Call waiting, a 32-number speed dial, and individual caller ID are additional features.
User feedback:
Customers use this phone because of its amazing features and equipment. The Caller ID on this VTech phone displays the saved contact's name and matches the stored phone number.
The users also value the cost-effectiveness of this phone extension. You can search for a name by inputting the first three characters in this phone's incredibly helpful phone directory. To assist users when they are away, it also contains an answering machine and a 32-number quick dial capability.
My verdict on the product:
I suggest this item because it has all the features needed in a business phone, a wireless headset, and a phone directory for efficient use.
Pros
- The phone directory can hold up to 100 entries.
- It operates using the DECT 6.0 technological system.
- The screen display is super large for easy viewing.
- It consists of a 32- numbers speed dial option.
- It provides you with 180 minutes for incoming minutes.
Cons
- None
XBLUE X16 Small Business Phone System
The XBLUE X16 is ideal for small enterprises because it has a total system capacity of sixteen phones and up to six cellular lines. On this phone, making and taking calls is simple.
Because it doesn't require internet access, it is a reliable and secure solution. Additionally, the X16 phone system securely stores each of your voicemails locally.
You may respond to intercom calls without taking up the phone thanks to the hands-free capabilities, which also include an integrated speakerphone and an intercom with an answer-back capability. This increases your productivity at work. The X16 phone's 12 customizable buttons for one-touch intercom calling make it incredibly simple to operate.
User feedback:
Users agree that this phone system is very easy to set up and highly functional. Three inbound phone lines and their corresponding phone extensions are present. It can also be connected to a traditional analog phone system.
The complete phone system's excellent quality serves as proof of its sturdiness. Users laud and greatly value the wire harness that was also included in the packaging and used to connect the extensions. In an emergency, customer service support is also helpful.
My verdict on the product:
Overall, I would suggest this because it is the perfect phone line system for a small business with excellent features.
Pros
- This phone system is ideal for small businesses that have a total of sixteen employees.
- It has all the buttons (twelve programmable in total) needed to dial and attend calls without getting confused by vague settings.
- It includes an integrated speaker as well as an intercom function for an easy way to respond to calls without having to use hands.
- You also have different options, like having access to voicemail from afar.
- It has a busy phone indicator option that lets you see who is calling.
- You can also use the conference call, caller ID, and hold music features.
Cons
- None.
Panasonic Link2Cell Bluetooth Cordless Phone System
The DECT 6.0 wireless technology ensures complete interference-free operation for wide-area coverage.
It is ideal for buildings with strong walls. The Bluetooth phone connects to voice assistants like Google and Siri and various handheld devices via Link2Cell, making it simple to answer and make calls from your wireless devices.
It includes a bilingual caller ID that may speak either English or Spanish when a call comes in. This phone system's biggest feature is its capacity to rapidly and simply block annoying calls. Additionally, it contains a baby monitor and intercom feature, a strong battery with a 12-hour conversation time, and a 3000-contact address book.
User feedback:
Users strongly compliment the phone system's volume and sound quality. On the second ring, the phone announces the caller, so you may continue running to answer the call. The phone book has up to 3000 places, which is an unlimited number. Both landline and wireless devices that are connected are easily set up, and the phones are lightweight.
My verdict on the product:
I suggest this item because it blocks out spam calls, has excellent sound quality, and has an easy setup that allows you to quickly create your very own network to run your business smoothly and safely.
Pros
- It has a voice assistant for detailed guidance.
- You can easily block spam and malicious calls using this phone which makes it even safer for businesses.
- It also has the features of an answering machine.
- It has English and Spanish languages for bilingual usage.
- It also records calls for up to eighteen minutes.
- The DECT 6.0 wireless technology offers wide area coverage.
- It can be easily connected to Google and Siri voice assistance.
Cons
- None
VTech IS8151-5 Super Long Range 5 Handset DECT 6.0 Cordless Phone
With this VTech IS8151-5 phone, you can take advantage of the best long-range coverage and quality thanks to an inventive antenna design and cutting-edge noise-filtering technology.
The maximum range is 2000 feet. You can quickly call anyone and connect with them from your home, workplace, or small business.
Additionally, it allows good calls while blocking faulty or fraudulent ones. You may easily make and receive calls using your cellular plan while enjoying the benefits of a home phone. You can pair up to one cell phone and one Bluetooth headset for use with landline calls.
This cordless system includes a digital answering machine with an LED message feature that can record dialled and received calls, and messages for up to twenty minutes. An integrated voice guide will help you easily set up the system without any confusing or vague details.
User feedback:
The technology in this phone, according to all users, is far more advanced than anything they have ever used. It is a high-quality phone that has Bluetooth and an intercom, protects against bogus calls, and always permits seamless contact. The caller ID feature, which enables users to see who is calling, is also popular with consumers.
They also appreciate how simple it is to add recognized contacts for quick and easy contact. Along with many other fascinating features, it may be configured for languages. This phone is a terrific value for the money, according to users.
My verdict on the product:
This is a perfect investment because it has so many cool features that will help you keep your small business lively and fun and connected to your potential customers through this phone at all times.
Pros
- This is a long-range handset with a 2000 range which helps you connect from anywhere.
- Language configuration is available for all users.
- It also contains Bluetooth features for wireless connections.
- It automatically blocks out fake callers.
- It is quite easy to enter known contacts in the address book.
- It can also record calls for up to twenty minutes, so you do not miss out on anything.
- The large, illuminated handset keypad and larger letters enable dialing even in low light, making it suitable for visually impaired users.
Cons
- None.
AT&T ML17929 2-Line Corded Telephone
You can make and take calls on two different phone lines with the two-line capability of this AT&T phone.
Through a headset, you can converse hands-free using this device's headset compatibility function. The name, number, time, and date of all incoming calls—including those that are on-call waiting—can be seen instantly on this phone. With this speakerphone, you may talk and listen while not holding the phone while doing other tasks. This allows more people to engage in the chat and frees up your hands to perform other things.
User feedback:
Users claim that this device is easy to set up and use and has many professional quality features that are helpful to a small business, such as remote calling and 3-party conference calling, along with caller ID options.
Customers note that the buttons on this phone are huge, which is excellent for people with weak eyesight, and the display is simple to read.
My verdict on the product:
This is an excellent choice because it is AT & T, the best in business! Its ease of use, portability, and hands-free features have all the buyers satisfied with their small business use.
Pros
- The LCD shows caller ID, simplifying the identification feature to ensure safety.
- This telephone has an integrated speakerphone which allows for usage even during active calls.
- It accommodates three parties for distance calling.
- It consists of an eighteen-number speed dial for important contacts.
- It is perfect for in-house activities, and it is also a portable device.
- It consists of calls waiting for two-line options.
Cons
- This phone does not record messages.
- The dial and ring tone feature is too loud.
Vtech VCS754 ErisStation Conference Phone with 4 Wireless Microphones VoIP and Device
Vtech VCS754 ErisStation Conference Phone with 4 Wireless Microphones VoIP and Device
The Vtech VCS754 SIP conference phone comes with two fixed microphones and four DECT 6.0 wireless microphones with Orbit link Wireless Technology.
It is quite dependable because of its two-year warranty and committed customer service. It supports the high-quality G.722 codec, up to three SIP accounts, and has a central full-duplex speakerphone in the base. Additionally, it can be USB-connected to a computer speaker.
User feedback:
The feedback from all participants in the conference calls is clear and smooth, and users remark utilizing this frequently without any issues. The audio and quality are great, and the setup is easy enough.
Users particularly like that only one network cable needs to be run up to the conference table because the power supply is a POE injector. The wireless speakers work and sound great, and the SIP setup is fairly simple.
My verdict on the product:
This is a good choice because it has a great wireless feature, great sound, an easy setup, and the ability to connect smoothly in a large conference room.
Pros
- It comes with a two-year long warranty.
- This landline includes two fixed microphones and four DECT 6.0 wireless microphones.
- It can also be connected to a computer through a USB.
- The local phonebook can hold up to two-hundred entries.
- It provides eight hours of talk time on the wireless mic.
- It has a total of seventy-hour standby time for wireless microphones.
Cons
- None
FAQs
Why is it important for your small business to have a phone system?
Not only does it allow you to keep your brand name authenticated on a phone line system, but it also allows you to connect to your potential customers. It also helps you to have a synchronized communication system with your team members to ensure all matters are being handled according to plan.
What are some of the best qualities of a landline for business usage?
It provides vital features like easy local calls, calls recording choices, and voicemail that can be transmitted to other platforms. It is also extremely simple to set up calls. It is also a dependable choice if you need to communicate with your teammates over a conference call.
Buying Guide For Best Office Phones For Small Business
Office phones are the best way to stay connected to your customers, office members, and teammates at all times even if the world is going down, literally, it means that no storm, rain, or power outage can affect the landlines and you can rest assured that your job will be done.
Keep in mind the following features when buying an office phone for a small business.
Affordable & Inexpensive
Most office phones found in the market are quite affordable and budget friendly. If you want to save money and be productive simultaneously without spending much on expensive wireless devices and internet packages for phones, a landline or an office phone is ideal for you.
These office phones are not just cost-effective but also come with numerous other special features making them an ideal pick for your new business. Some even come with additional minutes such as the VTech CM18245 Extension Deskset, that allows you to save and record calls and make calls immediately after setting it up.
These phones also do not require any sort of wireless or internet connection to work, making them even more cost-efficient. They also provide wide area coverage on their own, so you don’t need to install any additional wiring system for signal strength.
Quality & Ease of Use
The voice quality should be impeccable and clear so that it doesn’t get cut off mid call. The recorded calls should also sound great and not break at points. The phone in its entirety should be easy to use by even the layman and should not have difficult options to confuse the users.
We are looking for ease of use here so the phone should be easy to start up, easy to attend or make calls, add numbers into directory and save them. The quality of the connection matters because that will allow the users to communicate with ease without worrying about the distance even inside the office building.
Versatile Use
If we talk about personal use, the office phones that are ideal are easy to connect to your other wireless and cellular devices even working on the cellular data making it easy for the user to stay connected to their team members and office queries from the comfort of their homes.
You will also be able to utilize google assistant or Siri for a personalized voicemail when you connect the office phone to your mobile phone.
Make sure that your phone is versatile for both office and personal use at home as this option will allow you to make efficient use of your office phone. Fir professional usage, the phone should at least have a 3000 number directory and up to fifteen minutes of call recording options. Also, it is your choice to select a wired or a wireless phone, the latter operating on a battery.
Easy setup and Connection
The business phones might look complicated at first but they are quite easy to set up. There is no software or internet required for installation and the wire system is pretty easy to configure, even if you do get stuck, most phones come with integrated voice assistance that will guide you through the installation process of the phone.
Special features
Every phone will have buttons, display, and might even have a good call quality. The best office phones have multiple quality features that assure versatile usage and efficiency in office performance. These features include the ability to work without interfering with other wireless devices in the building so your communication across the area will remain smooth.
In addition, you will not just be able to attend calls but also save and record them according to their importance.
You will also find features like caller ID which lets you know who is calling and blocking so you can cut out the spammers once and for all. Another feature is the hold and call waiting music and speed dial options which provide ease of use. You will also have an extensive phone directory to save all the important numbers.
A good office phone for small business will also include a wireless headset or receiver for easy movement, wide area coverage and strong signals especially in local areas and rooms with thick walls, intercom and voicemail options.
The features do not end here, also look for the conference call options for a quick chat with all your team members, Bluetooth option, a way to connect or attend your calls from your mobile phones and a reliable battery life.
The mark of a good phone is that it is lightweight without compromising the quality so it won’t break or the buttons won’t stop working after long time usage. Last but not the least, it will also offer you language options which makes it easier for local small businesses where English is not the first language.
Durability & Warranty
Durability accounts for the product’s usage that holds itself true to its word for at least five years without messing up the quality of the features it provides. A two-year warranty is actually a good sign of a company that takes itself seriously and the warranty shows that they also care about their customers' time and money.
I mean who would want to buy a sixteen piece set of office phones after every year or minimum six months? I know I wouldn’t invest in a system that messes up its call quality or wiring or even the buttons or LCD display in a short while.
A warranty will ensure that if anything goes wrong in either the initial installation period or within a year of usage, the customer support will always be there to fix the issues.
Don’t ever forget to ask for the official documentation such as guarantee and warranty documents when buying the product and also check user reviews for the product you are serious about buying as it will help you decide on the best, most reliable, and durable office phones for a small business.
