Require you to have your very own printer that can help you achieve different tasks such as copying, printing and scanning out receipts, etc. Even though the world has gone digital, there is still an important place held by physical documents that are to be presented officially for more authentic proof.
It is totally up to you what qualities and specifications you want to have in your printer because it will solely depend on its monthly or yearly usage.
If you are a photographer, a designer, an artist, or a chef, your requirements are going to be different depending on what you prefer your printer to be.
Do you want a heavy-duty per-month performance? Are you going to print or scan in bulk? Is it the speed that you are looking for? A monochromatic or color printer? There are so many options to choose from.
The best office printer for a small business will allow you to organize all your documents in one place where you can easily create your own printed records or scanned files on multiple wireless platforms.
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You can also copy based on your needs which will allow you to save money on expensive ink. You also need to determine if your business is highly dependent on print quality to invest in a high-budget one for excellent performance. Remember that a good printer will always be cost-efficient and help you save rather than spend.
This article will present a selection of the best office printers for small businesses that have been picked based on their ability to support small businesses in the long run for increased efficiency and productivity.
- Best Automatic 2-sided Scanning Printer: Brother Monochrome Laser Printer
- Best Reliable Performance Printer: Brother® HL-L2370DW Wireless Monochrome (Black and White) Laser Printer
- Best Dynamic Security Enabled Printer: HP OfficeJet Pro 7740 Wide Format All-in-One Printer
- Best image quality Printer: KYOCERA 1102TR2US0
- Best Easy to Use Printer: Canon® imageCLASS® MF644Cdw Wireless Laser All-in-One Color Printer
- Best built-in Wi-Fi(R) Printer: Canon TR8620 All-in-One Printer
6 Best Office Printers For Small Business – Best Of 2023
The six best office printers for small businesses reviewed in this article are based on their overall performance, durability, speed, accuracy, and print quality.
Brother Monochrome Laser Printer
The Brother monochrome laser printer makes printing faster and more productive. This printer is made for more precision and has exceptional print speeds of up to 32 pages per minute.
Productivity is increased to a new level with a 250-sheet paper capacity that can hold both letter and legal-sized paper. The manual feed slot offers flexible paper handling for a variety of paper types and sizes, including envelopes and letterheads, to help you generate documents with a professional appearance.
Time is saved by using productive features like a 50-sheet automatic document feeder while printing, scanning, and copying many pages. This printer allows wireless printing from various devices, including a desktop, laptop, smartphone, tablet, and more.
User feedback:
One of the factors why customers like this printer is its speed. Furthermore, compared to an inkjet printer, it offers a far larger page yield without needing extra refills. Additionally, it scans wonderfully and produces detailed, high-quality photos.
The WiFi printing setup is quite straightforward. It may be easily set up on a shelf or a study table and is a small, portable printer. It includes the option to order toner for you when your supplies run out automatically. The LCD is easy to use and responds swiftly.
My verdict on the product:
I suggest this item since it is fast and dependable, and the compact size and practical usage make it an ideal choice for all users.
Pros
- It prints 32 pages in sixty seconds.
- It has a total capacity of 250 pages.
- It can easily print over multiple wireless handheld devices.
- The manual feed slots allow the feeding of different document types.
- It prints at a super-fast speed.
Cons
- None
Brother® HL-L2370DW Wireless Monochrome (Black and White) Laser Printer
To add an ideal printing option to your desk, the Brother® HL-L2370DW Wireless Monochrome Laser Printer offers a monochrome laser printer. This laser printer's lightning-quick print capabilities make it possible to print even big documents in a matter of minutes. You can request prints with the built-in WiFiWiFi from almost anywhere.
It offers a selection of mobile device printing choices, including WiFiWiFi Direct and Android. You can rapidly finish huge printing papers on this printer because it can print at up to 36 pages per minute.
It produces clear, clean images with a resolution of up to 2400 x 600 dpi. You can make letterheads with a professional appearance by using a manual feed slot, which can fit a variety of paper sizes and types, including envelopes.
User feedback:
Users claim that this printer is among the greatest and most user-friendly ones they have ever used. Users laud the app for this printer, praising how efficient and simple it is to use. You may use your phone to automatically update your printer and check how much ink is remaining. After updating, the printer is then ready to use.
This printer requires little maintenance and appears to be quite dependable. People agree that it is wonderful that the software allows you to print easily from your phone. This printer's toner and ink refills are also really affordable.
My verdict on the product:
Overall, I would suggest this printer to everyone because it is very slim, portable, dependable, and user-friendly, and the printer app is also quite helpful.
Pros
- The largest file sizes can be printed in a matter of seconds.
- This printer is completely wireless and can print your files from any device.
- A high-resolution of 2400 x 600 for detailed images and text.
- It can print around 36 pages in a minute.
- The feed slot allows multiple different kinds of paper types to pass through.
- It produces premium black and white images.
Cons
- None.
HP OfficeJet Pro 7740 Wide Format All-in-One Printer
This HP OfficeJet Pro 7740 Wide Format All-in-One Printer has a copy, scan, fax, wireless as well as android printing, duplex printing, color touchscreen, and automated document feeder capabilities in addition to wide-format printing up to 11x17 inches.
With the help of the HP Smart app, you can effortlessly install your printer, scan using a smartphone, order toner, and print from cloud storage services. With print speeds up to 22 pages per minute, this printer saves you 50% on paper usage. It provides high-volume office printing and has a 500-sheet paper input capacity.
It enables exceptional color printing, scanning, and copying on various paper sizes, including letters and 11x17 inches. You can conveniently control every aspect of the printer with just a single tap and swipe.
User feedback:
The users report that setting this printer up and getting it going on various devices was simple. It is a large, powerful printer that produces excellent color printouts. The WiFi connection for this printer is simple. On all types of paper, the print quality is superb.
The system can isometrically order ink if the ink is marked as low and the print cartridges are suitably priced. The web management menus available online are incredibly useful. Reporting, maintenance, and management are all included in the online interface.
My verdict on the product:
I suggest this item because it is a cost-efficient solution with extensive features and access ability on multiple devices and wireless platforms.
Pros
- This printer prints out 34 pages per minute.
- It can print up to 11 by 17 pages.
- It can print, scan, and copy both sides of the page at once.
- This printer has an input capacity of 500 pages.
- It can print documents by airdropping on multiple storage platforms.
- It is ideal for small businesses that require high-quality fast prints.
Cons
- None
KYOCERA 1102TR2US0, LASER PRINTER
The KYOCERA 1102TR2US0, LASER PRINTER, prints at a resolution of 600 x 600 dpi and a print speed of up to 57 pages per minute. The starting-up time is 25 seconds, while black-and-white document printing takes 6.6 seconds. This printer prints and copies in a duplex and is quicker and quieter.
User feedback:
Users claim that this printer differs from other versions because it starts up quickly, copies and scans rapidly, is quiet, operates, and prints accurately and steadily. It is best for printing every month and is by far the least expensive in terms of overall cost, starting at roughly 1000 sheets per month. Users haven't reported any issues thus far.
My verdict on the product:
This is a perfect investment because it prints 57 pages in just a minute, making it an ideal choice for small businesses that require bulk printing and a heavy-duty laser printer.
Pros
- It is an eco-friendly product.
- It prints around 57 pages in a minute.
- You can add 600 pages to it at once, which means increased volume.
- It takes just five seconds to print a page.
- It prints with excellent 1200 dpi quality that is detailed.
- The highest paper quality is the legal paper which is 8.5" x 14".
Cons
- None.
Canon® imageCLASS® MF644Cdw Wireless Laser All-in-One Color Printer
You may print in spectacular color using this Canon imageCLASS Wireless Laser All-in-One Color Printer. Innovative printing technology improves image sharpness and color quality for unbelievable graphics, and quick print times make it simple to do office and business activities at home.
he Canon PRINT Business, Google Cloud Print, and other applications allow for mobile printing. JPG, TIFF, and PDF files can be printed using the USB direct print feature.
This Canon image CLASS printer is simple to connect to from a computer or mobile device. Additionally, it is made possible by the mobile application, which makes it easy to print outside. You may print, scan, copy, and fax using this laser printer. Additionally, you may use functions like USB, Wireless, and WiFiWiFi connectivity.
User feedback:
Users praise the printer software for being simple and useful. Customers comment on how flawlessly and quickly copying and printing have been performed.
Both the multi-sheet feeder and the duplex capabilities operate without any opposite side paper bleed-through. Connecting the printer to a wireless network was easy by using the sync menu option and the router sync.
The fax setup seems to be quite simple and supports department header tags, which are crucial for small enterprises. The OCR function offers 100 percent accuracy. The printer software is quite functional despite its simplicity.
My verdict on the product:
This is an excellent choice because it is an all-purpose printer with excellent print quality, speed, and accuracy of features.
Pros
- It prints vivid and bright, high-quality images with no color bleeding.
- The device can automatically tune the image quality for crisp and detailed imagery.
- It comes with the ability to connect through most wireless handheld devices, USB, and multiple storage platforms.
- It can also be connected through android or mobile applications for added ease.
- It prints at high speed to save time.
- It prints and saves files through scanning in all file formats.
Cons
- None.
Canon TR8620 All-in-One Printer
You can quickly print from mobile devices and cloud services with the Canon TR8620 All-in-One Printer and scan documents. It prints borderless photographs up to standard A4 size.
It can print up to 10 pages per minute in color and up to 15 pages per minute in black and white. You may print directly from your camera's memory card using the built-in memory card slot.
A color print with a resolution of 4800 x 1200 dpi is possible with the most optimum feature for highly detailed photographs. Both paper and money are saved by printing on mobile devices and in duplex mode.
This small home office printer can accommodate all of your printing requirements. You'll feel even more in control with this device because it has front and rear paper feeding, a 5-Individual Ink System, a 4.3-inch LCD Touchscreen, and excellent wired interface choices.
User feedback:
Users claim that this printer produces reasonably good-looking prints. Printing in black lettering appears precise and detailed. Additionally, color printing is rather good. The size of the LCD touch panel, which is large enough to see and use, is also praised by consumers.
When scanning documents or photographs, the printer makes the best guess as to which format to use, saving consumers the hassle of changing formats after scanning. The automatic configuration of WiFi settings was comparatively simple. In general, it offers brilliant print quality and vibrant colors.
My verdict on the product:
This is a good choice because it is compact and helps you save ink as you can use any ink with it, not just the expensive ones. This one is also easy to set up and use in the long run.
Pros
- It has the advantage of an auto document feeder, so you do not have to stack the pages repeatedly.
- It can print both documents and photos in perfect quality.
- It comes with the advantage of air printing from anywhere you are.
- It prints both monochromatic and color pages.
- It prints ten color pages and 15 monochrome pages in a minute.
- It prints both sides of the page, helping you save ink and money on buying paper.
Cons
- None.
Buying Guide
Looking for the right kind of printer that is most suitable for your work type is essential. Many people get the wrong models for their work and end up with more trouble than they can ask for.
Choosing the right printer and that too for your small business requires having specific features. Here are some features you should be mindful of when looking for an office printer for your small business.
Performance
Performance is always an essential element to look for in any electronic device. When looking for performance features in a printer for small businesses, make sure to align it with your work type.
Is it heavy-duty? Or are you okay with getting something light or medium duty to go along for a day's work? Some people have their monthly work scheduled in order to achieve a certain goal.
For instance, a handmade jewelry shop owner might have an office printer for publishing small gift cards to go with their shipping boxes, etc. So, choose a printer depending on your business type and requirement of either a day, month, or week.
In addition, the performance of a printer also comprises of productivity. How productive is your printer? Meaning does it print multiple sorts of page sizes? Does it utilize the ink properly and avoids wastage?
Speed
Again, speed is a factor that relates to performance; depending on your work type and requirement, speed might be a make-or-break feature. If your small business heavily relies on printing in bulk on a daily or monthly basis, then you must get a high-speed printer.
For others, a moderate-speed printer would do just fine. A high-speed printer for small businesses usually has 57 pages of printing per minute.
Durability
Durability equals to low maintenance and reliable performance in the long run. If you are a small business, investing in a printer will be the least of your concern.
So, a durable printer will allow you to perform your required tasks of the month without having to have it maintained for six months or so. A durable printer will also utilize paper and ink efficiently, so you don't have to invest in expensive items again and again.
Color or B/W
Similar to the requirement of your work, you will have to choose between a color or a monochromatic printer. If you are getting a printer to print receipts, labels, or letters, you might want to invest in a monochromatic one.
But if you want to print bulk amounts of stickers, letterheads, brand logos, etc., you will want to get a color printer.
Budget
It is important to understand your budget allowance concerning the work you do. If you area thriving small business that requires a heavy-duty device, then you will, of course, want to
have the most amazing quality to keep your customers loyal to your brand. Therefore, owning a moderately priced or an expensive printer will suffice your needs in terms of quality and performance.
A small business that does not require a lot of performance can compromise on the quality, specifically if the printing is done for in-house communication purposes.
Quality
Correlating with the performance, a good small business or an office printer will never compromise on the quality of the prints, especially if it requires a greater resolution and high-quality images with special attention to detail.
The image and text quality must be precise and clear. A good quality printer will also have easy usability that is understandable for users of all ages.
Versatility
In order to ensure the printer is ideal for your office, you have to determine if you are looking for just a printer or if you require a multi-tasking printer that includes a fax, scanner as well as a copier.
This multi-tasking performance will allow you to be more productive and efficient if your work heavily requires you to do such tasks.
Portability
It is best to invest in a portable printer that allows connectivity and printing from anywhere and will allow you to be present almost anywhere without missing any tasks. Choosing between a wired or a wireless printer is the best option when buying a printer.
Also, ensure you need device connectivity such as Wi-Fi, cloud connectivity, mobile applications, and usage on other wireless devices.
FAQs
What qualities should an ideal printer have?
A great printer will have speed, accuracy, ability to print high-quality and detailed images with crisp texts. It can print at high speed to save time and effort. It will be cost-effective and help you save money on ink and paper.
How does a printer help small businesses?
Having a small printer for your business means you can save, print, copy, and scan. And fax all in one place without the need to spend on it from external sources. It is an affordable way to organize and track all your printed and scanned records. It will also help you save money on ink by copying multiple pages at once.
